Manage Your Organization

Set up your organization in the Epic Games Store publishing tools

3 mins to read

Overview

An organization is the highest level entity in the product management ecosystem. Your organization is created during the onboarding process and can be managed at any time through the Organization section of the Dev Portal.

The Organization section of the Dev Portal includes options for managing the following:

  • Members: Displays individual team members of your organization, their roles, and the products they can access. Team members with an Admin role can invite and manage other members of their organization.
  • Notifications: Displays email addresses that have been set up to receive email notifications related to various Dev Portal services. Only team members with an Admin role can configure these notifications.
  • Roles: Displays and defines all default and customized roles that can be assigned to team members, granting permissions for different tools in the Dev Portal. Team members with an Admin role can create customized roles.
  • Tax and Payout Info: Facilitates the collection of tax and payout information for your organization. This information is typically provided during the onboarding process.
  • Agreements: Displays various agreements regarding services offered by Epic Games. Organization owners are able to review and accept agreements on behalf of their organization.
  • Settings: Displays high-level information about your organization, such as your organization name, ID, and entity type, along with settings to configure domains and console developer access. To learn more about organizations and team management, including default and custom roles, review Dev Portal Organizations.

Organization Management

The sections below outline some common actions that can be taken in the Organization section of the Dev Portal.

Invite Team Members

If all necessary team members were not added to your organization during the onboarding process, you can add additional members before beginning Store Configuration.

To invite a team member to your organization, follow the steps below.

All team members must have an Epic Games account before you can invite them to the organization. To complete the invitation, you must use the email addresses associated with their Epic Games accounts.

  1. In the Dev Portal, select Organization from the main navigation menu. Then, choose the Members tab.
  2. To the top right of the Member table, click Invite.
  3. On the popup, enter the appropriate information for the team member:
    • Email address: The email address associated with the member’s Epic Games account.
    • Role: The primary role of the new member.
    • Products: The products associated with your organization that the member can access in the Dev Portal. You can select one or more individual products from the list, or choose the All Products option. Some role types, such as Admin, automatically have access to all products.
  4. Review the Invite form to ensure accuracy. Then, click Invite.

An email is then sent to the provided email address with next steps for the member to join your organization. Once they join, their information displays in the Members table on the Members tab.

Active invites display in the Invite table located on the Members tab. (Note that this table only displays if there is at least one active invite for your organization). If a member does not accept an invite or missed the email, you can resend the invitation through the Invite table. To do so, select the menu (...) icon to the right of the appropriate row in the table and choose Resend.

Create Custom Roles

On the Roles tab, you can review default roles or add customized roles as needed. To do so, follow the steps below:

  1. In the Dev Portal, select Organization from the main navigation menu. Then, choose the Roles tab.
  2. To the top right of the Role table, click New Role.
  3. On the Create New Role screen, enter the relevant details for the new role, including its name, description, and categories of access. You can assign a role full access for a specific feature by selecting the appropriate checkbox. Alternatively, click the down arrow icon to expand a feature and assign individual levels of access to the role, as needed.
  4. Review the information entered. When ready, click Create & Exit.

Manage Agreements

In order to use the Epic Games Store publishing tools, your organization owner must review and accept the Epic Games Store Distribution agreement. Agreements are also available for optional Epic Games Store features as well as other services offered by Epic Games.

To learn more, review Manage Agreements.